Time Blocking – A Day in the Life of Batching My Work

– All right so it is June 12, 2019, and look at my calender. Check this out. We are stacked all day, from 8:30 a.m. to 3:30 p.m. Why? This is called batch processing. Today I’m recording about seven
different podcast episodes for other people’s shows all in one day. They’re back to back, 30 minutes apart, and I have a book coming
out called Superfans Fans, so this is like a podcasting
tour for the book. So we’ll see how this goes. But first lets talk
about batch processing, and why that’s important. All right so batch processing. That means spending a majority of the day or large chunk
of time within a certain day to do a specific kind of task. In this case it’s
creating a podcast episode with other people. Sometimes you might want to create a podcast episode of your own. For others they might batch
process answering emails or writing blog posts or writing a book. It doesn’t matter. This is beneficial because instead of worrying about the transition from one kind of task to another kind of task, which can often take time for you to get into flow state and get in that groove that
you often wanna get into to make production a little easier. I can wake up today knowing okay this is my batch
processing day for podcasting. I can have the right sort
of mental energy for that. And while I’m doing it
I’m just in that mode, possibly doing the same thing, not having to switch between
one task and another. And that allows you to get a lot more done in a short period of time. And then from there, after
you have, for example, all the podcast episodes batch processed, well then you can just
send them off to your team or work on them later on and batch process your editing. And guess what, now instead
of just one episode a week that you’re producing, for example, you have four done that you can now sort of sprinkle out for the rest of the month, if you’re going weekly for example. So sometimes crazy people
like John Lee Dumas came out with a daily show, he would batch process
an entire week’s worth of episodes in just one day, on Tuesday every week. And that was his jam for a long time, until he started to go weekly. Anyway, thanks, John, you
really helped me understand how to start batch processing way back in the day, and it’s been really, really helpful so I appreciate you for that. Now the one thing I’m worried about looking at the schedule is that we actually didn’t account for in case there were any technical issues or you know sometimes when
you get on a podcast episode with somebody you don’t wanna just start recording right away, you have a little chat with them. Sometimes those chats
go a little bit longer. So I’m worried because although these are scheduled for 30 minutes apart, I mean even if the interviewer
goes a littler over too, that can mess things up. The moment one of them messes up they’re all messed up. And so the only sort of
buffer period we have to move things around
in case things change is lunch, which is also a half hour. So I’m a little bit worried we’re gonna get off track a little bit, and in retrospect we probably should have recorded in 45 minute chunks, and have told these people
they have 30 minutes, to give, again, more time and buffer space between things. So hopefully things go well, we’ll see. But we’re about to get
on the first one now. So let’s do it. Do you like it? Should I bring that to a new show? Should I have him on the show? (upbeat music) Sorry, got the blue
screen, rebooting that. Hey, sometimes this happens, and it’s one of the problems with going back to back to back
to back to back to back is that technology isn’t
always in our favor. And so we’re gonna have to hopefully get back on soon and make up for that. And it might mean that
the next call’s gonna be a little bit late, which means the next call after that’s gonna be a little bit late. And so hopefully this
lunch break in the middle will sort of allow for a
little bit of buffering and moving of time around a little bit. But hey, this is just part of the game. Batch processing, especially
when you’re working with others and there’s technology involved, it doesn’t always go according to plan. And just expect it. It’s gonna happen and you
just gotta keep going, rolling with the punches. Thank you, Deacon, I appreciate you. Thanks to everybody who
is listening to this, and I appreciate all the
support for the book. Thank you. That one’s done and I’m five
minutes late to this call. Here we go. Hey, how are you? I’m doing good. I am actually, interestingly enough, shooting a quick video, behind the scenes of what it’s like to batch process a bunch of podcast episodes. So if you could tell
everybody how late I am, and I’ll tell you why
that would be awesome. So this is Leah. – Hey. – How late am I? – Um lets see, you are six minutes late. – Six minutes. I feel so bad about that, I’m so sorry. So what happened was my
first call went over, which meant my second all went over, and then we had the blue screen of death, and then now I’m over here. So this is what happens sometimes. So give yourself some space in between calls maybe
in case this happens. So don’t do what I did. But thank you again for sharing that. And I’m gonna turn this off so we can have a great interview. All right, so lunch break happened and I didn’t eat lunch. I had a text and I got on the call and all this other stuff happened. Then my wife came home, and then now it’s time for the next one. So here we are now, chat
with Jessica Brassington. Let’s just keep going. Now luckily I’m on the keto diet so actually extending breakfast or extending lunch and eating later, I’m on an intermittent fasting thing so I’m actually gonna be okay. I actually feel very energetic right now. I’m actually wondering if I ate maybe I’d feel a little tired. So I’m feeling really good. So 12:15, lets go. Jess is one of my students from the Power Podcasting Fast Track Workshop. But she’s got like this
amazing looking setup now. Do you do batch processing too, Jess? Like when you record podcasts and stuff? – Yes that has been huge in helping me, especially now that it’s
summer with all the kids, its been really good. – Do you do like a day for like podcasts? Like how do you, is it a few days a week
that you batch process or just one day? – I usually go once a week, and then I’ll do up to
even four episodes or more. And then that helps if I have times where I’m traveling or if I just can’t make it, it takes off that stress. So that’s been really big for me. – See what I’m talking about? She knows what’s up. All right, next up we got Josh Friedman. And we’re going to rock and roll, Josh. It’s always weird. Sometimes like who initiates the call. I think the interviewer initiates the call most of the time, right? Versus the person being interviewed. But I’ve done it the other way too because sometimes it depends
on the conversation in Skype. So I’m gonna give it 10 more seconds, and if he doesn’t call I’m gonna call him. 10, nine, eight, seven, six, five. (ringing) I was just telling everybody
how funny it is sometimes ’cause sometimes when
I get on an interview it’s like who initiates the call, right? Like do I call you? Do you call me? And I was like hmm, I’m
gonna give him 10 seconds but then you typed it. Anyway if you wanna wave
to everybody and say hi. – How’s it going everyone? – Cool. We’re gonna get roiling so I’ll
see you a little bit later. We just finished up the
interview with Josh, and we got the next one with Sean. The funny thing about the
interview I just did with Josh, who you just saw, is I totally forgot to
mention Superfans Fans. You know I’m here to deliver
value to the audience, I’m not just here to promote my book. And we do keep a lot of the topics relevant to Superfans Fans, but we just got off on this
really great conversation and tangent, and he
even had to ask me like hey, you had mentioned Superfans Fans, a book that’s coming out
and a preorder sort of deal. And I was like oh yeah
totally here for that, totally forgot. So he was a great interviewer. All the people that we connected
with today were amazing. But I got one more with Sean Mooney and then a little break. And that’s when I’m
gonna go get some lunch. But I’m not hungry right now. That’s the beauty about keto. But anyway, when you are
doing a podcast run like this for other shows and you have
something you wanna promote, I would recommend you just say hey I’m here to deliver
value to your audience, I just wanna make sure we
cover the book at some point, but it’s up to you. And I always say I’ll follow your lead and we’ll go from there. And that way it’s just
not all about the book and it’s forced and it’s just kind of weird questions about it, about things that people
don’t even know about. So if a person wants to go in a different direction that’s fine. But thankfully Joshua reminded me that we’re here for also the purpose of promoting Superfans Fans and getting people to
preorder it before August 13th to get the audio book for free, which by the way, if you wanna do that you can
go to YourSuperfansfans.com and submit your seat there. You can preorder it from Barnes and Noble, Target or Amazon. You’ll see the links in
the description below. And if you preorder before August 13th, my next call’s gonna start. If you preorder before August 13th, you’ll get the audio book
for free on launch week. Anyway I gotta go, bye. Thank you, Sean, that was Superfans fun. And just really excited to connect. And I appreciate all the
support for Superfans Fans when it comes out. Dunzo. Let’s see, two p.m., we’ve been
in here since about 10 a.m., so four hours, not bad. But we recorded one, two,
three, four, five, six podcast episodes. So Superfans Fans will be spread to that many podcasts and people, and that’s awesome. So this is why we batch process. Now it’s not always possible. I’m very thankful to
have an assistant to help with scheduling these things. But if you don’t, you could use a tool like Calendly to get people to choose which part of that day. And then she of course was smarter than me and had sort of buffer times. But anyway, we have a lot
of people to get through. I kind of opened it up to a lot of people to interview
me for Superfans Fans, and hadn’t been doing these very often, so there’s a long list that
we wanted to get through, so I think that’s why
we packed it in today. But hey, we finished on time. So that’s awesome. I’m very thankful for that. And I’m gonna get lunch now, and then get into office hours which I offer my course
students every single week. But thank you for watching this video, I appreciate it. I hope it helps you
understand not just the power and benefit of batch processing, but maybe some of the mistakes
that you don’t wanna make. But also just how fun it can
be to connect with people. If you haven’t started a podcast yet I got some information below. And I’ll link to a video
in the card up here to help you get started
with your podcast too ’cause literally I mean we just
made six new friends today. Now I did know some of them beforehand, but others I didn’t know. And now we can have conversations and it’s just the beauty of this platform. So hope you are having a great day. Make sure you subscribe to the channel if you haven’t already. And if you do, click on
that bell notification icon so you can understand
when new videos come out. We got a lot of great stuff coming in, especially as the new
studio’s gonna be built out. We’re gonna sort of document the entire transformation along the way, including how to sound proof and reduce echo to set up a
live video podcasting studio and lighting and all that stuff. So make sure you get subscribed. Leave a comment below. What are your thoughts and experiences with batch processing? Have you batch processed before? And what are some of the
mistakes maybe you’ve made that you’d like to share with the other community members here too. Thanks so much, take care. And of course make sure
you listen to podcast too, if you haven’t already. Cheers and Team Flynn for the win.

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