This Is How Successful People Manage Their Time

This Is How Successful People Manage Their Time


Say no to everything that doesn’t support your immediate goals 41% of items that people put on their to-do list are never done at all It’s like a to-do list is is the graveyard of you know? Important but not urgent and when you truly realize what like just how valuable a single minute is I mean money we can lose it and make it back again our health we can get sick and get healthy again Time once it’s gone, it is gone time is life The 15 secrets successful people know about time management the productivity habits of seven billionaires 13 Olympic athletes 29 straight-a students and 239 entrepreneurs You might not use all of them but if you use one two Three or four of them tell you you’re gonna get a lot more out of your day. Any anyone can make a big difference. Absolutely We all have the same amount of time every single one of us has the same amount of time But some of us squander it some of us wasted some of us don’t make best use of it It’s my goal my my hope at the end of this episode that you’ll be able to see Just how much time you have in the day and there’s something something in this episode that you’ll be able to use To maybe get more out of your day and that to me is a win absolutely a win in my book Golden Nugget number one time is your most valuable and scarcest resource. Hey 1440s the number that can change your life and that number is the number of minutes we all have in a single day and While you know, most of the people that I interviewed they’re not all doing the same 15 secrets either the the common thread was that they always spoke about minutes and the value of time and when you truly realize what like just how valuable a single minute is I mean money we can lose it and make it back again our health we can get sick and get healthy again Time once it’s gone, it is gone time is life And so, you know in one minute for your health, you know You can bang out some push-ups or sit-ups or take a a cleansing breath for relationships You can tell someone that you love them or that you’re grateful for them in business It takes a minute to have a breakthrough idea and once you truly Understand that all of a sudden, you know You’re not gonna let people steal your time with all those got a minute meetings or other trivial things There’s a certain number of minutes every single day that I have at my disposal and so much of it is just wasted minutes So if you start to capitalize on the time that you have you realize holy I can get a whole bunch done so golden nugget number two Identify your most important tasks and do it first the most important tasks the MIT Your MIT is you know, what is that project that is gonna double the size of your business. What is that project? That’s gonna get you the promotion or max out your bonus at work and then break it down It’s like what Domino can I tip over today? that’s gonna lean on the next one and the next one and then we have to get in that discipline of Scheduling time to work on our MIT First thing in the morning behavioral psychologist, Dan Ariely talks about we are at our best For about a two-hour window of time in the morning, you know, we’re at our cognitive best But what most of us do we stroll in with? You know to work we open up email we start working on everybody else’s that might ease by answering their emails and all that stuff Before we respond to text before we listen to voicemails before we do email. We should work on our MIT Goal the nugget number three work from your calendar not a to-do list Stop using a to-do list, you know, I was asking all of these people self-made billionaire self-made millionaires What is your number one secret of productivity they could’ve said anything and none of them mentioned a to-do list I was about halfway through the interviews and finally I started doing the follow-up. I’m like, well, what about your to-do? Let’s give me some advice. They laughed at me. They’re like to-do list, you know, we work from a calendar And as I did the research it turns out 41% of items that people put on their to-do list are never done at all It’s like a to-do list is is the graveyard of you know important but not urgent If you really want to get something done pick a day a time in a duration and then live from your calendar Golden Nugget number four to overcome procrastination Beat your future self. So we need to think about alright, how’s that future evil version of ourselves gonna jeopardize our best intentions and you know, Let’s say we want to start jogging this week. We want to we want to work out Well, you know what that my evil self is gonna hit that snooze alarm. How do I how do I fight back? I’m gonna I’m gonna put my iphone gonna set that alarm put on the other side of the room So I got to literally get out of bed to shut it off and that evil Kevin’s gonna say, oh man I don’t know where my workout stuff is. I’ll work out tomorrow instead. Well, you know what? I’m gonna beat that future version by putting my sneakers right at the end of my bed In fact, I’m gonna go to sleep in my shorts and teacher So I just need to put my sneakers on and I’m dressed nice, you know so we just need to think about all the ways that we’re gonna Procrastinate all those excuses were to come up with and try to beat them in the present moment Golden nugget number 5 there will always be more to do Back when I was young a young and dumb entrepreneur, you know I was the guy who was just eight hours a day wasn’t enough So I’d worked sixteen or twenty five days a week was enough I’d work seven the girlfriend or eventually the wife would be like Hey at six o’clock dinner’s cold when he coming home leaving the office in five minutes, then it’s an hour later I’m still in the office and you know One of the things that I learned from interviewing all these people is they have this sense in their bones Like there will always be more to do Andy Grove wrote he was the founder and CEO of Intel and he said you know my day ends when I’m tired and ready to go home not when I’m done because I am never done a Manager’s work has never done. There’s always more to be done more. That should be done always more than can be done maybe You know, maybe we’ve decided that we’re gonna work a 10-hour day or a 12-hour day or a six-hour day Whatever you decide be intentional about it and then realize you’ve allocated other minutes for your health, which is gym time You’ve allocated other minutes for your relationship including date night or what time with your kids golden link number six always carry a notebook Everybody I spoke to talked about carrying a notebook. You know, Richard Branson is written about it over and over again He says the single most important possession is his little notebook. That’s how he built You know the Virgin brand, you know, there’s all these people that I interviewed that just swear by this power of of Jotting down little notes, whether it’s journaling or notes from meetings or words of wisdom from the books They read but it just really changes their life Yeah And one of the things that David Allen always says that our minds are best used for For processing different ideas not to hold on to information you’d be surprised when you start carrying around a notebook with you Just how much information comes into your mind that you want to capture now when you start capturing that information you realize holy crap I’ve been holding on to so many good like pieces of information and it’s just been gone like I just lose it or I hold on to it and it just ruins the ability to Allow your mind to free itself up to process new information, which is the best state for your mind to be in goal the nugget number seven control your Inbox to be honest many of us use our email INBOX Jet and text messages and other social media apps as a form of procrastination As a form of a little reward it releases dopamine. It’s kind of like pulling that handle on a slot machines It’s gonna be something good and all of these companies out there and other people in our lives They want our attention and that’s fine, but it can get in the way of our productivity. So the bottom line is Shut off the notifications on your phone on everything it’s okay to go to email or messages and all of that but do it when you want to do it not because someone else is Calling you kind of like Pavlov’s dog, you know ringing a bell and I’m reaching for my phone. I Process email like anything else three times a day morning noon and night now again the numbers not so important Ryan I mean, you know, I know people who only process it once a week or once a day and others people Tell me a I’m a stock broker. Whatever I need to get back to people all the time funny process that every 30 minutes or 15 minutes The idea is to be intentional about it Shut off the notifications So if you’re out there and you haven’t shut off your email notifications when you waiting for I’ve done that a long time ago I shut it off because it’s just distraction Golden nugget number eight schedule and attend meetings as a last resort Now we can’t all You know be like Mark Cuban and just say no to our boss and other people of meetings we can say no much more often We can say no to a lot of means we could say no to meetings before noon Like let’s keep our deep work in the morning then our collaborative work in the afternoon And if you have to say yes to a meeting Say no to long meetings Richard Branson again says, there’s few meetings that need to last more than five or ten minutes. And so that’s just the ideas Let’s say no as often as possible. At least one day a week say no and then try to say no to long meetings Mmm, absolutely not actually, you know what that breaks us into the next Golden Nugget Golden Nugget. I’d say no to everything That doesn’t support your immediate goals There they’re not being rude But the most highly successful people they know what their values are their goals are and they fill their calendar with things that’ll get there and that doesn’t leave time for A lot of other other things, you know, we’re raised from being really young to like hey You know you you want to be like so you want to help people you’re told it’s nice to help people You don’t want to be rude What’s helpful to me is when I realized that every every time I say yes to something I’m actually saying no to another thing or many things. I Got myself into so much trouble man because I like to be liked and so I Would say yes to people all the time even though I knew by saying yes, it would screw up my schedule I’d have to push other things back in the back of my head. I was like, you’re not gonna do this anymore You’re not gonna go to the gym your whole schedules thrown off while of course getting good at saying no and doing it in a very polite way in a delicate way is Something that you a lot of you out there have to do Golden Nugget number 10 follow the powerful Pareto principle and Preta principle is more commonly known as the 80/20 rule and it’s this idea that most of the results in almost any activity 80% of the results comes from about 20% of the activity. So it’s just really Pausing slowing down and looking at with all the work that you’re doing to build your business to get your work done You know, what are the handful of tasks that are getting you most of your results just focus on those things Gold nugget number 11 focus on your unique strengths and passion We really need to remember the power of delegation You know, I’m a perfectionist so nobody can do anything as good as I can You know, I’ve got to do everything to do it, right and the reality Ryan is that might be true but we have to realize again think about that 80/20 rule this feeds into this that yes if I delegate it to Someone on my team. Maybe it’s not gonna be perfect But if it’s 80% to perfect I need to be okay with that and let it go because now that just freed up all of my time Golden nugget number 12 batch your work with recurring themes So this one, you know you reading the book innovative entrepreneurs They really assign different themes to their office states that employees can really concentrate on one specific type of work Well known sort of a consultant to consultants Dan Sullivan You know he talks about Entrepreneurs should have focus days buffer days in three days in the focus days. You know. Those are your game days Those are those are the days where you are doing your most important activities Usually it’s sales or revenue related, but whatever your strengths are a buffer day That’s the day to catch up on phone calls and emails and sign paperwork and you know all the other Administrative stuff we have to do and then free days are the days where you do not work and what you’re doing is you’re resting And recharging which all the Olympic athletes really talked to me about that golden nugget number 13 If you can do a task in less than five minutes do it immediately. So this really comes down to the touch it once principal I’m an extreme on this one. I walked to get the mail out of the mailbox every day well most people you come inside and there’s the two piles there’s the junk pile and then the bills and then later we go through the Junk again, and then we go through the bills again on my walk back up to the garage I am sorting that junk and I’m dropping it right in the recycle bin before I even get into my house Those bills they go into the bill pile which again I process on Friday afternoons I don’t even open the envelopes until I’m ready to do them You know, I don’t I don’t care about what my electric bill or cable bill is I’m just gonna leave it sit there until I’m ready to to process it So, you know email you open an email when you’re ready to process it in that moment. Just learn to touch everything once Golden nugget number 14 routinely use early mornings to strengthen your mind your body and your spirit Because you know I’m asking people give me your number one productivity tips So I’m expecting to hear about task lists and rylander’s and priorities So many people said my number one productivity tip is what I do in the first hour of my day And they’re not talking about getting work done. They’re talking about their mind and body most of the people that I interviewed these high performers They weren’t waking up feeling stressed rushin to the office and diving and emails That first hour that first thirty minutes they were investing in themselves for the long game Last but certainly not least golden nugget number fifteen Productivity is about energy and focus. Not time You know, we all have the same 1440 minutes a day. We can’t get more of that. It’s not about managing the time So the idea is first of all Take care of our bodies like cardio lots of water get good deep sleep In addition to that the most productive people they actually take more breaks So we’re designed to kind of like sprint and rest sprint and rest and so again to each of their own you know a lot of people like this Pomodoro Technique, you know, you just Sprint for 25 minutes, then pop up and walk around get some air get some water. The idea is to spend more time on Single tasking all-out focused attention, you know these working jam sessions then a little break and then get back to it Go to cut the crap podcast.com Also, don’t forget to connect with me on LinkedIn Facebook Twitter Instagram all that stuff You see what I’m doing and see what I’m up to throughout the week You

100 thoughts on “This Is How Successful People Manage Their Time

  1. This has been one of our most highly requested video topics ever, so we partnered with our friends at Cut the Crap Podcast to bring you the facts! Listen to the full podcast and 100+ more episodes here: http://bit.ly/CutTheCrapPodcastM2S

  2. thank you thank you so much !!!! I got verrrryyy delightful when ending up ur video cause it has allowed me to figure out my daily problems that reduce my productivity !! and now after watching you I think I'll be able to fix my troubles and become more successful 😊😊

  3. I watched video and translate it that i can understand clearly and write those golden nuggets to my calender. Thanks a lot of video.😊

  4. to do list part hit me deep, i just checked my TDL, over 200 list in there, lol. might try calendar and list only 4 MIT per day.

  5. Wow. Sickness can be alot of things and not everyone necessarily get healthy again. You're video is just based on common sense.
    It's a shame a lot of people are lacking this attribute.

  6. Poor advice, shallowly distilled.
    1) "Lose money, just get it back. If you get sick, you can always get better again. Time is the most important thing." These two things are not independent. If you get sick, do you not waste time getting back to health? Understanding the importance of time means optimising it to lower the chance of getting sick, or losing money.
    2) "We all have the same amount of time" – should be self-evident that this is false. Just because you don't know how much time you have doesn't mean we all have the same amount of it.
    3) "CEOs don't work from to-do lists, they work from calendars." Very misleading – the thing to rail against is lengthy, rambling to-do lists. But working from calendars just means chunking up your to-do list, and putting it in calendars! To-do lists are good, not bad!
    4) "Follow the pareto principle" is a very strangely-named tip. If the pareto principle tells you that 80% of results come from 20% of work, to 'follow the principle' means to waste 80% of your group's work on 20% of the results. But the tip is actually telling us to increase the percentage of our work that leads to results, so the tip should be entitled "DON'T follow the pareto principle".

  7. I don't agree with TO DO list point. Each and every billion dollar company has daily/weekly/monthly plan…off course u need a calendar..but if u r not focussed on to do list u will never ever succeed..thats a promise. To do lists are like stepping stones DISCIPLINE & CONSISTENCY is the key here.

  8. I'm not sure if the majority of people watching/listening to this video is aware of the GTD system ("Getting Things Done") by David Allen, but To Do Lists are good for capturing things that you want to get done eventually, which helps free up your mind from having to remember things. It does tie into the calendar concept portrayed in this video since the calendar captures the most important items, mentioned in this M.I.T.s (Most Important Tasks).

    I don't care for the idea of not using To Do Lists because there are certainly things I'd like to do that don't have a definitive timeline. This is where the GTD system comes in beautifully.

  9. my sincerest thanks, never better such a whole set of time management it's a great "condensed full mini course", well done

  10. "Once time is gone, it's gone." So true! This is why time is one of the most valuable things we have and we need to figure out how to effectively manage it in business and in life. Cheers!

  11. I make Todo lists everyday and I think it is really the key to why I get everything done. I always do the most important thing first, then everything else.
    Without a list, how am I supposed to remember everything I have to do? Honestly I'd forget about half of those things.
    When something pops up, instead of putting my work down and losing my focus, I quickly write it on the list and do it afterwards. Easy

  12. Well, to-do lists are invaluable and you can't be productive without them. If you are still productive though, then this is zero compared to your actual production capability.

  13. 👁️ luv these Golden nuggets dam sho ain't GMO'S👁️👀😇😉 facts that's organic👁️@15pc 😂😂😂 only tho👁️.

  14. I see a certain risk for a burn out by using every single minute… we need alsp time and days that we "waste" to stay healthy…

  15. We can't all be winners and you're most likely going to be average no amount of motivation can give you the perfect environment for success
    Sometimes I feel like the universe is predetermined

  16. I said no to money… No to high salary.. No to great start up opportonity… Just to be more time with my kids. We have enough money to live… The question is how to create money with the time I have and the things I love. In the morning I am with my kids. Being friendly having friends is very important for health. If your success is mainly about making more influence world wide you are right…After being a soldier my perception in life has changed… Time with family and my kids can never be replaced. But I surely take into concideration your tips here! Thank you!

  17. TIME WITH THE PEOPLE WE LOVE AND CARE FOR IS ALSO IMPORTANT, DON'T SAY NO TO THEM UNLESS IT REALLY CAN WAIT!
    People won't only remember you for your achievements, but more for how you make them feel. How do your kids feel about you, your wife, mother, father, brother, best friend, etc. How do you make them feel. Not so important? ~ Well, at least you paid the rent and that car payment.
    Say no to your wife, your kids, your parents and say no to your friends, and someday you will be the richest man in the graveyard. One hour with your kid means more than a week of business success, well it should. When you are dying and you have somewhere between 1 hr to 1 week to live, are you going to regret not spending enough time at the office. Try making it through 2 hours of knowing you will never, ever see or hear or know about the people you love and care about. No more nobody in your life, try two hours of facing a reality like that, use your imagination. No emoticons, no email or messaging, no voice saying hello, no more seeing their smiles, hearing their laughter or eye contact, never ever again. You will immediately realize that nothing really matters more than contact with and the love of family and true friends. Without them your life becomes hell on earth and everything that matters to you in your heart dies a slow and painful death until you have nothing but a void of dead space in your heart. Right now you have the opposite, your heart is warm with hope and promise for more joy and happiness, but don't take it for granted. Any happiness and fulfillment we have today is because we have friends, a wife or husband and or family. We have people that know who we are, who laugh and cry with us. Don't wait until it is too late to appreciate and have gratitude for the good and wonderful people in your life. A simple apology, I love you, I miss you will mend a broken heart. They want to hear it from you, who doesn't. The time thing is right, once that time is gone, you can not get it back. What you would give for one hour of joy and happiness when it is too late and all opportunities are lost, tells all.

  18. THANK U GUYS..

    WITH UR VIDEO I REALIZED MY MIND SEEMD IN DATA COLLECTING MODE & STALLING TO BE IN (PROCESSING) MODE!

    TBH YES.. MY TO DO LIST I (HAD)… I DONT LIKE LOOKIN AT IT & YES ITS ABOUT ONLY 50% DONE.

    WUT U GUYS SHARE IS
    (RIGHT ON THE BUTTON)!

    KUZ OF UR VID, NOW

    * (1) IMA GO TO LIVING OUT OF THE (CALENDAR) INSTEAD OF A TO DO LIST!

    * (2) IMA WRITE DOWN
    3 PERSONAL GOALS &
    3 BUSINESS GOALS DAILY &

    * (3) GO AFTER THE
    (MIT FIRST ALWAYS)!
    > MOST IMPORTANT TASK!

    I ALREADY HAD MY LIL NOTE BOOK.
    😉

    THANX VERY MUCH.
    🤔😎

    OH! EVERYBODY!
    * NEVER STORE (ANY AT ALL) OF UR IDEAS ON ANY APP NOTES OR IN UR PHONE!…

    * GOOGLE STEALS IDEAS FROM PHONES!
    * DONT STORE IDEAS ON PHONES EVER!
    * (WRITE) IDEAS DOWN IN YOUR NOTEBOOK & KEEP IT AWAY FROM SNAKES.

  19. OH! EVERYBODY!
    * NEVER STORE (ANY AT ALL) OF UR IDEAS ON ANY APP NOTES OR IN UR PHONE!…

    * GOOGLE STEALS IDEAS FROM PHONES!
    * DONT STORE IDEAS ON PHONES EVER!
    * (WRITE) IDEAS DOWN IN YOUR NOTEBOOK & KEEP IT AWAY FROM SNAKES.

  20. Excuse me but my "cognitive best" is at night, not in the morning. So any suggestion this video says to do first thing in the morning would not work for me. How about making a video for night owls too? We are all zombies during the first part of the day, the BAMMM, brain is in high gear approaching midnight. What does this comment have to do with TO-DO-LISTS? Absolutely nothing. Just commenting on one statement here.

  21. "Say no to everything that doesn't support your immediate goals" ..The very first sentence of this video…..and a REALLLLLY BAD ADVICE.

  22. why do people want to be successfull so badly? I enjoy beeing a loser. Im getting bald, no girl, small appartment. I dont give a shit I couldnt be happier..

  23. I like to say that To-do list have there place, DAILY! Use calendar but on that day your Do-List is all the items on that calendar day. 🙂

  24. Excellent video. The last section about productivity and time really made sense since we only have much time on this planet to be productive and successful. Mix that with a healthy diet, proper sleep schedule, and regular exercise and you can't be beat! Thanks for sharing!

  25. point 16, stop watching motivational and other videos the whole day and actually DO something with your life…

  26. My to do list kept me focused and on track so I don’t agree with that. Ask other millionaires they use a to do list

  27. Todo lists are great those billionaires have set days for everything so they use a calendar, Students didn't have meetings. That's why for us todo List is way better

  28. those people put so much emphasis on time because they dot have any loll just like id talk about water alot if i had none xD

  29. Its outdated. All this is about 2nd and 3rd generations of time management which is quite efficient and productive without the effectiveness to live happy interdependent life.So please learn the 4th generation of time management, where people are more important than things, relationship is more important than efficiency and where we manage our roles and goals rather than managing time. its not the time we have to manage, its about managing our self, our roles and our goals- short and long.

  30. please make the necessary references or citations. when you mentioned pomodoro technique, please mention doc barbara oakley 🙂

  31. I used to be so stressed of time. I was living in a high rush and when a partner came into my life it made me restless and I screwed up my priorities for myself. Too much srress i carried a huge boulder on my legg and try to reach the finish line. I broke my own back no time feel j havd given up . The loss was to bigg but im trying to fight back .. big hurdles to overcome

  32. For me personally i love my to do list i get up no later thab 5am take time to do one, also writing down a few personal goals for the day. I suffer from anxiety and i have found for me a "to do list" helps keep my anxiety down, crossing out what i have written down on my list gives me some sense of achievement and accomplishment aswell, that is just my experience. I have been doing it for three years now. 😊

  33. So our first two hours of our day are the most cognitively powerful and yet you're telling us to spend the first hour not working? hm…..seems like contradicting advice here.

  34. No one can manage time. Time is not a resource you have any control over. You manage your work, your desires, yourself.

  35. Working 20 hrs a day 7 days a week? I don’t care how much you make.
    You stress the importance of time, but you spend all of it pursuing $$$$$. Is that the correct pursuit? You can make a lot of money selling weapons and dismantling democracy, but that is not the highest.

  36. Another build-perfect-slaves video xD Some ppl is happy doing this, but most not. Never feel guilty to choose what makes u happy 🙂 Unless you do psycho things, like some on this video lol

  37. its surprising that after 2008 people continue telling us how honest and hard working "successful" people are

  38. I should definitely touch everything once, not multiple times 🙂 13)" If you can do a task in less than 5 mins , do it immediately".

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