Podcast Interview – How to Set Everything Up

Podcast Interview – How to Set Everything Up


How are you supposed to set up a podcast interview? Like, what kind of tools do you need? Do you need a special software? Can you do this online? Does the person have to be right there in the room with you? Like, seriously? How does this work? Well, don’t worry my friend, because I’m going to cover everything that you need to know in order to conduct an amazing podcast interview. So let’s get right to it. Hi, I’m Krystal, and I’m so happy that you’re here today to learn about podcast interviews. Oh my gosh, because if you have checked out any of my other podcasting videos that you see right here, then you know how much I love to talk about podcasting. So I want to get into all of the nitty gritty details that go into a podcast interview, how do you get it set up? How does this work? What tools do you need? So let’s walk through the step by step process that you needed do in order to have an amazing podcast interview. But I did want to tell you that this video isn’t about how to actually find guests, it is assuming that you already have someone amazing that you’re going to interview and I’m going to show you the step by step processes that you need to put in place in order to conduct your interview successfully. So let’s talk about it. What are the tools that you need for what we’re talking about today? The first tool you need is calland Lee, which is what we’re going to use to schedule your interview with your guest. The next thing is zoom, which is what you’re going to use to record your interview with your guests. And the third thing is Google Docs because you got to stay organized. And you have to make sure that you have all the information in front of you while you’re recording your podcast interview. So let’s just jump on into all of the details, I’m going to share my screen with you and show you exactly how to set up each of these steps. So let’s go. So like I said, this is calland lee.com. And this is what I use to schedule my interviews with all of my guests. So you can create a free account right here. And then once you have that setup, you’re going to go into your dashboard. So this is what the backend of my account looks like. Once I have created an event. This is for the Proffitt Podcast, my podcast and I said, this link right here to all of my guests whenever I want to schedule a podcast interview. But for the purposes of this training, I’m going to show you what it’s like to set up a brand new event. So you’re going to go to new events type. And then once you create that, it’s going to say you know, a one on one, or you’re going to have multiple people, but we’re just assuming that you’re talking to one person on your podcast interview. So I’m going to click Create a one on one. And we’re just going to call this podcast interview. Okay, for the event name. For location, I normally just put zoom, because that is where I conduct my interviews. And then description and instructions. For here, I normally put something like, be sure to hop on zoom five minutes before podcast interview, but you could customize this whatever you want it to say, the events link, this is what you want. It just makes your link look really nice. So I you can put podcast interview, my main one is named podcast interview, so it’s defaulting to something else, which is fine. And you could make it say, my interview or to something simple, you can just totally make it custom. It’s up to you. And then events color, I try to make something that’s closest to my brand colors. So that’s the closest, and then I’m gonna click Next. And then this is where that’s really cool. So you can choose how long you want this interview time to be and then have you know how many times in between sessions Can people book their interviews. So I’m just going to put 60 minutes if you are planning to talk to someone 45 minutes to an hour, I think it’s good to just put 60 minutes or if you think your interview is going to take at least an hour, maybe it would be nice to put 90 minutes that way the person knows how much time they need to set aside for your interview. And then here I just leave this at what it defaults to, it means that 60 days will show up on the calendar for them to choose if you wanted it to be longer or shorter than you can edit that my timezone is central, you can update this to whatever time zone you’re in. availability. This is what I love about this app. Oh my gosh, okay. So I can choose, you can choose what days you want to do your podcast. So this is what I just I love this so much. I’m totally geek out about it. Because if I don’t want to have a podcast on Fridays, if I don’t want to do interviews, then don’t do interviews on Fridays. Simply click on the day of the week that you want to edit. And I can click I’m unavailable and apply to all Fridays, boom, it disappeared off my calendar. But I also don’t want to do Mondays either. Because I like to get you know, my planning for the week ahead done on Monday, I don’t want to dive into something brand new. So I’m gonna click I’m available on Mondays boom, apply to all Mondays. So that leaves Tuesday, Wednesday and Thursday. Well, I know on Tuesdays and Thursdays, I can only do interviews between 1pm and 4pm. Let’s just say hypothetically, so I’m going to click on Tuesday, and I’m going to enter my time here. 1pm I am Oh, hang on. One. I’ll get there eventually, one Vm 4pm. Okay. And that is the only time that I want to be available to do my podcast episode interviews. And I’m going to apply that to every single Tuesday. So it updates right here. So you can continue to do this for every single day of the week that you want to be available. Or if there are specific days, you can click Show more. And if there’s let’s say you knew you were going to be out of town this week, you can go ahead and mark unavailable only for that day unavailable only for that day. Oh, wait, and then click, I’m not available. So if you are out of town for any reason, then you can have it. But what’s really cool is calland Lee also syncs with your Google Calendar. So if you already have something, let’s say you had an appointment on Tuesday at two o’clock, that you forgot about calendar automatically read your Google Calendar and sees if you’re busy or available. So as long as you keep your Google Calendar current with any other appointments, or you know, big projects that you’re working on, then everything’s going to update accordingly. And it’s just it works like a charm. It’s so awesome. So I’m gonna click Next. And then you have it set up. So I can only because I’m on the free plan, I can only have one setup at a time. So I actually can’t go through the entire process of creating this up. But I do want to show you the other options that you have. And then I’ll show you how this looks on my invitation if I were to send this to you to be a podcast interview for the profit podcast. So you can have the person’s name and email. And all I did was under additional options. I clicked in the invite to questions. And then here, I think that this is a cool opportunity to ask them to send you their bio. So please share anything that will help will just say please share short bio, and any links you want mentioned in your podcast episode. I swear I can type and but apparently not today. Okay, so and I want it to be multiple lines. Sure, you can check whatever boxes apply for the question you have apply. And then you can add one more other question if you wanted to, um, you know, have something else in there is there something else that you need to know beforehand, then have them put them in here and then I’m going to save and close. And then there’s a notification and cancellation policy, if you upgrade, then you can have a text reminder sent or an additional email reminder before the interview is like before the time is ready the scheduled time. But for the purposes of this, like I said, I just use the free version. So save and close. And then payments, I don’t do payments, because I don’t set up anything that someone would have to pay me I guess if you did like a consulting call, you could do that. But the confirmation page, I just have, it defaults to everything here. If you wanted to redirect to somewhere else, you’d have to upgrade like a thank you page or something. But it’s okay, I’m good with this just being how it set up. So I want to show you how this looks like on the live page for the profit podcast interview. So we are going to actually go to the live page. So this is what your guests would see if they clicked on the link that you share with them. And so it says the name of my podcast and you’ll set this all up whenever you initially set up your account. And then it says a one hour call zoom, be sure to have the show guidelines prior to the scheduled interview time and hop on five minutes before your interview. So this shows you the actual dates that are available. So someone could click on a Thursday and say, Oh, she’s only available at 315. You could click on another day. And there’s multiple time slots. So let’s select 1pm. This is where the questions are that you set up on the back end. This is where they show up, please provide a short bio, what we’d be promoting on the podcast and put your links in. So this is exactly how a guest would sign up to be on my podcast. And what’s really cool is once this is all done, there’s the dashboard that shows you all of your upcoming interviews so you can make sure and keep your calendar straight. I went to the comment below if you have used calland Lee or another scheduling tool for your podcast. What is your experience been? I know that there are a ton of other tools out there, but I didn’t even know that they existed until I was a guest on someone else’s podcast. So I want to know, if you’ve used the scheduling tools, which one is your favorite and all the other good stuff. Okay, back to the tutorial. Okay, so now that you have a podcast interview scheduled, we’re going to talk about zoom. It is what I have been using for podcast interviews. And I really liked the setup and the ease because people that are still a little hesitant with technology have found it really easy to use. So you will go to zoom.us and create a free account. And then once that setup, I want you to go into my account. And then you have a personal ID This is specific to you and your account and no one else like it’s very unique to just you. So this is what you are going to share with your guests whenever you’re ready for your podcast interview. And for the purposes of this training, I’m going to pretend like I am my own podcast guest as weird as that sounds. And I’m going to copy this URL and paste it into my browser. And then because I have zoom installed on my computer, it’s actually going to open up in another window. And then ask you do you want to join with computer audio? Yes. And now it says you are using computer audio. If I want this to be a video call, I would click Start video. But because I’m doing this screen share right now, it will allow me to actually share my video. But what’s cool is whenever your meeting is going and you’re sitting here chatting with someone, you don’t actually have to do video. By the way, if you don’t want to, you can just do audio only, but then you can hit record. So now I am recording myself while I’m recording myself as weird as that sounds. But you can see right up here it says recording. So I typically wait until like we’ve, you know, kind of just chatted for a few minutes and got caught up and make sure that the guest doesn’t have any last minute questions. And then I will hit the record button. As you can see, it’s recording, we’re talking, we’re doing the interview and everything’s fine and dandy. And then whenever we are finished, I simply hit stop. And you can see up here it says the recorded file will be converted to an mp4 when the meeting ends. So while I’m in the chat room, on the backend, it is compiling our file. So I will close this and have an actual file. As you can see, it says it’s converting it. And now I have a file in here that I can use for my podcast. So I’m curious, are you trying to set up your very first podcast interview? Or are you just looking for a different platform or different way a new strategy to conduct your podcast interviews. So put in the comments below whether this is your very first time to do an interview, or you’re just trying to change things up. Okay, now let’s talk about Google Docs. Now the last thing we’re going to talk about is Google Docs. I’ve talked about this before and other videos, but I love Google Docs and having everything accessible on the go. And I can update things on my phone anytime I need to. But for the purposes of today, I have my Google Doc open somewhere whether it’s on my phone, or I have two screens setup. So I will have a Google Doc open during the interview while I have zoom open on another screen. This helps me stay organized. And it helps me make sure that we’re covering all the important topics that we need to hit during this podcast interview. So this is a recent interview I did with make a saying. And this was Episode 77 of the Proffitt podcast. And this is the actual outline that I use during our interview. So I know Okay, these bold titles are something that happens. You know, on the other end, it’s when I’m like I record those myself. And then this is myself sponsored ad. And then this is the bio that she sent to me before we did our podcast. So this is what I’ve collected in calland Lee showed you that earlier. And you can set this up. So they send you their bio. And it’s one less thing that you have to do you have to make sure that you collect that from them, because I’m on as something that they’re required to do before they even finish scheduling an appointment for our podcast interview. So these are the questions that I asked her and I keep, I keep my interviews very simple. And some of them are the same from time to time, depending on the guests like tell us your backstory is something that I tend to ask most of my guests, I just say it in a different way. And then these are the questions that we went through. And then we had some rapid fire questions. And then an area where I said, Okay, can you tell me a little bit more about where people can find you. And then that’s it. But I think it’s so important to stay organized. That way the flow of your podcast, it looks it goes really well. And if you’re interested in learning more about podcast format, I encourage you to check out this video. That way, you can see exactly how you need to set up the flow of your podcast. Because whether you do a solo show or an interview, it’s usually the same, like it’s not much different from doing your own podcast, it’s just that you have to collect you know, you have to have a bio and you have to have the interview and maybe some other things at the end, but it’s basically the same. So that is how I use Google Docs within my podcast interviews. And there you have it. Now you know how to set up podcast interviews. So hit that thumbs up if all of this made sense. And I want you to comment below if you have any other questions at any time. But be sure to check out all of the other podcasting videos that we have. And make sure that you subscribe so you’re notified every time a new video comes out on Fridays. Be sure to sign up for our free five day create your podcast boot camp. We’re going to learn the basics of podcasting. So make sure to keep it up and remember we all have to start somewhere

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